Suggestions for Making Presentations to TMAPC and Boards of Adjustment

• Remember to give your name and address for the record before you begin your presentation. This is important not only for the Tulsa Metropolitan Area Planning Commission (TMAPC)and Boards of Adjustment (BOA) records, but enables staff to contact you again if need be.

• Make your presentation brief and to the point. If there are many speakers, you may be limited to three or five minutes at the discretion of the commission/board. The commission/board looks at each application on a case-by-case basis. They are hesitant to grant more time to speakers if the same point is being made by several speakers, or the issues being put forth are outside of the TMAPC’s jurisdiction. It is important that your point be made early in your presentation. Making notes often helps speakers to stay on the subject.

• If you are part of a larger group, such as a neighborhood or a homeowners association, and several people from that group wish to speak, one of two approaches seems to work best. Either choose one speaker to represent the entire group to raise the various issues you wish to raise (if presentation time limits are set, the representatives of the association may ask to cede their allotments to the speaker) or divide the topics to be presented among those who wish to present.

• Stay focused in your presentation. The TMAPC’s/BOA’s interest in the presenters’ input must be limited to what they can effectively address and what they are statutorily charged with. The following issues, while important to both property owners and developers, are NOT issues the TMAPC/BOA can address. If you bring these up during your presentation, you will likely be told that the TMAPC/BOA is not the appropriate venue.

Exhibits should be no larger than 8 1/2” by 11” in size.

Stormwater management: The proper entity to address this is Public Works (City of Tulsa; 596-7344) or the County Engineer (Tulsa County; 596-5736). Stormwater issues are also addressed during the platting process at the Technical Advisory Committee meetings.

Provision of electrical/gas services: These are private utilities in Tulsa and the TMAPC has no authority over them.

Code violations: These issues are addressed through the Neighborhood Inspections division of Public Works and can be reported through the Mayor’s Action Center.

Water taps: These issues should be addressed to the entity potentially supplying the water service in Tulsa County. This will likely be the County, a community within the County or a rural water district.

• Do not repeat what previous presenters have said. It is important that the TMAPC/BOA receive any new information you wish to share, and particularly if your time is limited, you will be wasting not only your time but that of the TMAPC/BOA. Any information related once becomes part of the official record in the minutes and is being televised by TGOV.
If you wish to present a petition or letters to support your position, be prepared to submit these for the record. If you need copies for yourself or your organization, please make those ahead of time.

If you cannot attend the TMAPC or BOA meeting but wish to make your position known, a letter is just as effective as a personal appearance. So that staff can make copies available to the board members prior to the meeting, please have the letter at the board offices on or before the Thursday prior to the Tuesday (BOA) or Wednesday (TMAPC) meeting. At the very latest, please see that staff gets a copy the morning of the meeting.

Address for TMAPC:
Recording Secretary, TMAPC
2 West Second Street, Suite 800
Tulsa, OK 74103
Email: ksawyer@incog.org
Phone: 918.584.7526/Fax: 583-1024

Address for Tulsa (City and County) Boards of Adjustment:
Recording Secretary, BOA
2 West Second Street, Suite 800
Tulsa, OK 74103
Email: jsparger@incog.org
Phone: 918.584.7526/Fax: 583-1024

 

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